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Workflow Automation Sprint

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Managed AI Operations

Step 04 of 5 · 2-6 WEEKS

Training & Adoption

"Your team becomes the AI team, confident, fluent, and independent."

Training built around your real workflows, not generic prompt courses. Executives, managers, and operators all leave with skills they use the next morning.

Investment, $5K - $25K

HOW IT WORKS

A pathway from learn to lead

Every role moves through a structured pathway, from fundamentals to applied workflows to internal champion. Hands-on, role-based, and tied to the tools your team uses every Monday.

AI training and adoption workshop with team

THE PROBLEM

Why teams get stuck before this step

You bought the tools. You ran the pilot. The dashboards say usage is flat and the team has quietly gone back to the old way. AI without adoption is just a software bill.

Generic AI courses that do not match your actual systems or work.
Executives who cannot evaluate AI proposals with confidence.
Operators who feel the tools are extra work, not less.
No internal champions, so every question routes to one overloaded person.

THE APPROACH

How we run this step

We build training around the exact workflows your team runs every week. Executives get the strategic framing, managers get the operating playbooks, and operators get hands-on practice with the tools they will actually use.

THE PROCESS

What the engagement looks like, week by week

1
Week 1: Audit and design
We map current tooling, interview a sample of users, and design role-based curriculum tied to your real workflows.
2
Week 2: Executive session
A working session with leadership on AI strategy, governance, vendor evaluation, and how to read AI metrics.
3
Week 3 to 4: Role-based workshops
Hands-on workshops for each function, using your tools and your data, with take-home prompts and templates.
4
Week 5 to 6: Champion enablement
We train your internal champions, hand off the playbook, and run office hours so adoption holds after we leave.

YOU WALK AWAY WITH

The exact things you walk away with

Executive AI literacy session

A working session covering strategy, ROI, governance, and how to ask sharp questions of AI vendors and internal teams.

Role-based team workshops

Hands-on workshops per function. Sales, ops, support, finance, engineering, with curriculum tuned to each team.

Prompt and workflow library

A living library of vetted prompts, templates, and workflow guides indexed by role and tool, ready for day-to-day use.

Internal AI champion playbook

A documented program for selecting, training, and supporting internal champions so adoption is owned by your team.

THE OUTCOMES

What changes for your business

Active weekly usage across every trained role.
Executives who can evaluate AI proposals with confidence.
An internal bench of champions instead of a single overworked owner.
A library that compounds in value as new workflows ship.

CASE STUDIES

What this looks like in real engagements

Architecture and design firm

Professional Services, 140 employees

Challenge

Leadership had bought enterprise Copilot licenses for everyone six months earlier. Adoption dashboards showed 18% weekly active usage and falling. Most people had quietly gone back to the old way.

What we did

Six-week program with an executive working session, four role-based workshops for designers, project managers, and operations, plus a champion playbook and a vetted prompt library tied to live projects.

Result

Weekly active usage climbed to 71% by week eight and stayed there. Champions in each studio fielded most questions, and three new internal workflows were proposed by team members within the first month.

18%, 71%

Weekly active usage

Champions trained

3 in 30 days

New workflows proposed

Marketing agency

Advertising, 75 employees

Challenge

Account leads were skeptical of AI, junior creatives were power-using it without guardrails, and clients were starting to ask uncomfortable questions about disclosure and quality control.

What we did

Executive literacy session on policy and client conversations, hands-on workshops for strategy, copy, and design tracks, and a shared prompt library indexed by client and project type.

Result

A clear client-facing AI policy adopted across accounts, leads confident in pitch conversations, and creative teams shipping faster with consistent quality. Account renewals up next quarter.

5 tracks

Roles trained

120+

Prompt library entries

down 35%

Time to first deliverable

IS THIS THE RIGHT FIT

Who this step is built for

Right fit for

Teams that have tools but flat or declining usage.
Companies rolling out a new AI platform across functions.
Leaders who want adoption to outlast the launch announcement.

Not the right fit for

Teams without any deployed tools yet. Start with a Sprint first.
Organizations that want passive video courses, not working sessions.

INVESTMENT

$5K - $25K

2-6 WEEKS

Programs run $5K to $25K depending on number of roles, group size, and number of tools covered. Most run two to six weeks.

FAQ

Common questions

Can you train remote teams?

Yes. Sessions run live over video, with recordings, breakouts, and take-home exercises tied to your real systems.

Do you teach a specific tool or are you tool-agnostic?

Both. We are tool-agnostic at the strategy layer and tool-specific at the workshop layer, using whatever your team actually runs.

How do we measure adoption?

We baseline usage before training, then track active users, weekly sessions, and outcomes per workflow during and after.

What is the ideal group size?

Workshops top out at about 15 per session for hands-on quality. Larger orgs run multiple cohorts in parallel.